Instructional Support Services and Information Technology

Option 1 - https://mydesk.ou.edu  – “Mydesk” - Your own virtual machine! -- DIRECTIONS HERE

• This option offers absolutely the EASIEST way to connect to your OUHSC email and file shares from off campus. This option allows you to connect to a pre-built encrypted windows desktop that runs in your web browser. It has the basic productivity apps like Microsoft Office, Adobe Reader and the Google Chrome browser. I am actually writing this email on this option right now!
• This method is recommended for everyone but also including those connecting with a personal device that has not been encrypted by COAH IT. This method offers an encrypted environment.
• You must your smartphone registered and setup with DUO for this option. 405-271-2203 / https://duo.ouhsc.edu  for duo questions and info. Downsides of this option at this time are: We cannot install additional software  (no adobe pro right now), only 1 screen, and this virtual machine is missing specialized applications and browser shortcuts! You can sign into chrome and firefox to sync your browser shortcuts easily.

Option 2 – https://ouvpn.ou.edu – “Global Protect” - A brand new VPN solution that works in tandem with Pulse Secure.- DIRECTIONS HERE

• This option allows you to use connect to a VPN like before but without all the trouble of Pulse Secure VPN connection profile.
• Downsides: A little bit of setup! You will need admin rights on your computer.
• Global Protect and Pulse Secure are both used in this method.

• Qualtrics Surveys
  Create professional online surveys quickly and easily. Contact Pam or Gina for more information.
   
• iSpring Software
  E-learning software. Converting PowerPoints into online formats: HTML5, Flash, and video.  Intergrated with D2L for industry leading learning.
   
• Turnitin.com is a plagiarism detection service available to the faculty and staff at OUHSC. To request a turnitin account, please contact us.
   
• Respondus 4 (Faculty/Staff Version)
  Software that converts electronic documents to online exams in course sites (D2L)
   
• Video Capture Request Form
  Use this form to request video capture of classroom lecture. Advanced notice of 1 business days (24 hours) is required for all capture request.
   
• Technology Release Forms
  • Students
  • Faculty/Staff/Alumni/Guest Speakers/Patients (for anyone NOT a student)
     
• Wufoo Forms: An Internet application that builds amazing online forms that are secure and encrypted. Example forms can include but not limited to: update mailing list, workshop reservations, party invites, and collection of student data.
   
• ZOOM
  Video communications, with an easy, reliable cloud platform for video and audio conferencing, chat, and webinars.  

Classroom Technology Services provides faculty who use technology in the classroom by providing training and support on the use of permanently installed equipment and making available a range of equipment and multimedia display devices.

For additional information about classroom technology or to report an issue with the technology, please contact Allied Health Mission Support.

• Desire2Learn (D2L) Login
  Login requires an active HSC Computer Account.
   
• Desire2Learn (D2L) Trainings, provided by Academic Technology
• Desire2Learn (D2L) Video Resources provided by Academic Technology
• Desire2Learn (D2l) Tutorials for Learners

How to Center for Desire2Learn (D2L)

• Questions about Grades
• Analytics System and Rubrics
• Dropboxes
• Discussions
• Content

Respondus 4 © (Faculty/Staff Version)

Software that converts electronic documents to online exams in course sites.

Note: Respondus 4.0 only works on computers running Windows.

Download: Current Respondus Version | Requires a password. Contact: Pam Farmer or Gina Vile
Website: Quick start guides and videos can be found on the Respondus resources page.
Important: If you have trouble installing or running the Faculty/Staff version of Respondus, you may need to visit the company's website and download a patch to update it. Find the latest patch on the Respondus software updates page.

Respondus Monitor will ONLY work when using Lockdown Browser!

REQUIRED Respondus Monitor webinar to view

D2L Brightspace - Respondus LockDown Browser and Monitor Demo (YouTube 9:03 minute video - another video resource)

Respondus Monitor Assessment Tool Resource Page

Lockdown Browser & Repondus Monitor Student Handout

Lockdown Browser & Repondus Monitor Faculty Handout

• iSpring handout
• iSpring Support Center

Portal: portal.office.com – log in with HSC credentials
Learning Office 365 (Microsoft 365) 
Microsoft 365: Choose the right Tool for the Job 

365 videos on LinkedIn Learning:
https://www.linkedin.com/learning/topics/microsoft-365?u=2150050 

Collaborating with Teams, SharePoint, and OneDrive: 
https://support.microsoft.com/en-us/office/collaborating-with-teams-sharepoint-and-onedrive-9ea6aa07-6e5e-4917-9267-d4d361da3dea 

• OUHSC login Qualtrics 
• Qualtrics Resource Library
• Qualtrics Information & Support (Academic Technology Resources)

ZOOM
Video communications, with an easy, reliable cloud platform for video and audio conferencing, chat, and webinars. 

COAH - Zoom Resources

• HSC Zoom Landing Page
• Getting Started
• Zoom Support
• Zoom Client Download

• Resources from Turnitin
• Turnitin Webcasts
• Turnitin Information & Support (Academic Technology Resources)

• Academic Technology Events
• Digital Services - Academic Media
  • Poster Printing
  • Professional Lecture Capture
  • Video Production

Topics covered:

• How to schedule a recurring Zoom Meeting for classes.
• How to get the Zoom meeting link that students will use to connect.
• How to start and run your zoom meeting.
  • Sharing content
    • Annotations
    • Sharing video and audio content
  • Manage participants
  • Turn on and off your microphone
  • Zoom chat functionality
  • Zoom meeting recording
    • CAHSHARE (L Drive) dropbox \\ah\cahshare$\2023 spring - Zoom Recording Dropbox\ 

For additional zoom information for faculty please see: https://ahv.ouhsc.edu/zoom

A comprehensive outline of instructions for zoom: Teaching Faculty Online Zoom Instructions

While you will find all the information below in the document, we extracted certain sections that will be commonly used in the tabs below.

• Setting up your account
• Installing to your computer
• Scheduling class meetings
• Starting and running a recurring class
  • basic controls
  • sharing screens
  • chat
  • annotations
  • recording
  • how to post to D2L
  • ending class

1. Sign in to the Zoom application on your computer, and click on the “Schedule” button. 
2. Set the name as your class name and number, and make sure “Outlook” is selected at the bottom (Must have Outlook Open Already). Or choose “Other Calendars” if you don’t want to save it to your own outlook calendar.  
3. Select "Recurring meeting". 
4. Click advanced options. 
5. Select "Mute participants upon entry" 
6. Add as alternative hosts COAH IT by email: devin-taylor@ouhsc.edu
7. Click schedule. An Outlook event invitation opens if you selected that option.

Please post your zoom meeting information into each of your D2L course(s).  You will post as an announcement.

1.    Go to your Course Home.
2.    Click on arrow to the right of the Announcement heading.
3.    Choose New Announcement.
4.    Give your announcement the Headline: Join the Live Zoom Meeting Here.
5.    Provide your zoom course invitation link in the Content area.
6.    The Start Date should default to current date/time.  No need to change this area.
7.    Publish.

Recording Process Overview:
While in a Zoom meeting, click the record button. A recording of the class session will then start and it will save as a mp4 file on your local computer. The Zoom recording will capture the video and audio of  whoever is talking and the screen shared content. You can start/pause/stop the recording by clicking the button. Once your lecture is complete end the meeting (You do not have to hit stop recording before ending the meeting). You will then see a Zoom Conversion Box pop up indicating that your recording is being converted into its .mp4 format, this conversion process may take some time. Once completed, a file browser window with a Time Stamp Zoom folder opens. 

You will see 3 files; your video file is the one named “Zoom_0.mp4”. Rename this file to your dept and class number with a date. (Ex: MIRS 1234_03162020). You will then transfer that file to a folder on the “L” drive or the “Cahshare” called “2021 Fall – Zoom Recording Dropbox” (\\ah\cahshare$\2021 fall - Zoom Recording Dropbox).  Utilize the below steps if requesting a link to your video file for posting into D2L.

• Email ISS (pam-farmer@ouhsc.edu and gina-vile@ouhsc.edu) - please email both.
• ISS will provide a link to post into your D2L course.
• Posting the link into your D2L course.
  • Go to the location in your Table of Contents that want the link to be located.
  • Click Upload/Create (in blue).
  • Choose Create a Link.
  • Title the link as desired in the Title field.
  • Paste the provided video link in the URL field.
  • Click Open as External Resource.
  • Create.

These instructions open automatically on all COAH classrooms computers.

For Zoom calls with two or more classrooms connecting. Please pass this information to a student(s) or faculty member that will be in the remote rooms so they can connect the call. COAH IT can assist in multiple DE room zoom connections; however we wanted to provide this information so everyone can connect on their own.
With just a tiny bit of training, Anyone can do it!

Zoom instructions for all rooms available here

How to connect to a Zoom meeting in a CAH DE Room - step by step instructions