Room Reservation Policies, Procedures, and Forms

Only OUHSC Faculty and Staff are eligible to reserve rooms/areas. Professional organizations affiliated with CAH faculty or CAH students wishing to reserve a room must have a faculty/staff contact who is willing to reserve the room and assume responsibility. Non-affiliated users must obtain permission from College Administrators before being eligible to use College facilities.

All classrooms (non-DE and DE) are uniformly configured with a whiteboard; projection screen(s); ceiling mounted projector(s); fixed location podium with desktop microphone and lapel mic; in-room PC access at the podium; laptop PC connection at the podium; desktop presenter at the podium. Podiums and room equipment are not movable—dimmable lighting in all classrooms.

DE classrooms also include video conference equipment capable of Zoom, Teams, etc calls, transmission and reception of digital content (computer and desktop presenter images), and fixed push-to-talk microphones at tables, rearranging tables is not allowed in DE classrooms. Podiums and room equipment are not movable.

Conference and seminar rooms have fixed tables, movable chairs, whiteboards, video/computer projection (device varies by room), in-room PC, lapel mic, and push-to-talk table mics. Some rooms have desktop presenters available. No podium in these rooms. Dimmable lighting in these rooms.

The IPS lab (AHB1037) can be reserved for private educational or research activities. The individual College Faculty and Staff should plan to teach the educational activity or run the research activity during the time reserved. In these instances, please complete this form to check lab availability.

The atrium and mezzanine do not have a podium, mic, or food tables. The requestor must make arrangements for these items. For podium/mic setup contact SuAnn White.

Reservations for events that recur more than twice a month require additional permission from College Administrators.

If you have any questions or concerns, please call (405) 271-6588.

Additional Information

Responsibilities of Event Organizer

Responsibilities of the event organizer included but are not limited to: Liability for damage and cleaning costs (for spilled food and beverage). Removing all generated trash (bags provided) to the garbage receptacle in the parking lot outside the Southeast door. Cooperating with campus police and college personnel.

Failure to comply with policies will lead to loss of consideration for future reservations for group.

It is the requestor’s responsibility to call Campus Police (271-4300) if event is cancelled so the Allied Health Building can be secured.

Podium/Microphone

To set up the podium/microphone for your event, please email SuAnn White.

Equipment Information / Tables

Use of videoconference equipment on evenings and weekends requires technical support (additional cost).
In non-DE classrooms rearrangement of tables and chairs is with permission of the college. All tables and chairs must be returned to the original configuration at the end of event. Podiums and room equipment are not movable.
In DE classrooms tables and chairs cannot be rearranged. Podiums and room equipment are not movable.
For tables you will need to fill out an SUR for a moving request. Have them move the tables from AHB 2067 to the room you are requesting. You will also have to do a SUR to have them put back after your event.

Parking

Parking arrangements need to be made at least 7 days in advance of the scheduled event by emailing OUHSC Parking Services at parking@ouhsc.edu. Alternate parking facilities will be arranged according to availability.