Room Reservation Policies, Procedures, and Forms

Only OUHSC Faculty and Staff are eligible to reserve rooms/areas. Professional organizations affiliated with CAH faculty or CAH students wishing to reserve a room must have a faculty/staff contact who is willing to reserve the room and assume responsibility. Non-affiliated users must obtain permission from College Administrators before being eligible to use College facilities.

All classrooms (non-DE and DE) are uniformly configured with whiteboard; projection screen(s); ceiling mounted projector(s); fixed location podium with desktop microphone and lapel mic; in-room PC access at podium; laptop PC connection at podium; DVD/VHS and desktop presenter at podium. Podiums and room equipment are not movable. Dimmable lighting in all classrooms.

DE classrooms also include video conference equipment capable of live two-way video and audio; transmission and reception of digital content (computer and desktop presenter images); analog phone line available for single telephone connection or webinar audio (long-distance fees will apply); Because there are fixed push-to-talk microphones at tables, rearranging tables is not allowed in DE classrooms. Podiums and room equipment are not movable.

Conference and seminar rooms have fixed tables, movable chairs, whiteboards, video/computer projection (device varies by room), in-room PC, lapel mic and push-to-talk table mics, DVD/VHS. Some rooms have desktop presenter available. No podium in these rooms. Dimmable lighting in these rooms.

Atrium and Mezzanine do not have a podium, mic, or food tables. Requestor must make own arrangements for these items.

Reservations for events which recur more than twice a month require additional permission from College Administrators.

If you have any questions or concerns, please call (405) 271-6588.

Additional Information

Parking

Parking arrangements need to be made at least 7 days in advance of the scheduled event by emailing OUHSC Parking Services at parking@ouhsc.edu. Alternate parking facilities will be arranged according to availability. 

Equipment Information

Use of videoconference equipment on evenings and weekends requires technical support (additional cost).

In non-DE classrooms rearrangement of tables and chairs is with permission of the college. All tables and chairs must be returned to original configuration at the end of event. Podiums and room equipment are not movable.

In DE classrooms tables and chairs cannot be rearranged. Podiums and room equipment are not movable. 

 

Responsibilities of Event Organizer

Responsibilities of the event organizer included but are not limited to: Liability for damage and cleaning costs (for spilled food and beverage). Removing all generated trash (bags provided) to the garbage receptacle in the parking lot outside the Southeast door. Cooperating with campus police and college personnel.

Failure to comply with policies will lead to loss of consideration for future reservations for group.

It is the requestor’s responsibility to call Campus Police (271-4300) if event is cancelled so the Allied Health Building can be secured.    


Contact Information

For additional information, please contact ahbrooms@ouhsc.edu.

 

 

Details of Available Rooms

AHB Atrium (70 seats)

The Atrium does not have a podium, mic, or food tables.  

The requestor must make own arrangements for these items.

      

 

 

 

AHB Mezzanine (15 seats)

The Mezzanine does not have a podium, mic, or food tables.  

The requestor must make own arrangements for these items.

AHB 1046 (87 seats)

Non-Distance Education with AV overflow from 1117 and 1047 

Tiered



AHB 1047 (95 seats)

Distance Education

Tiered





AHB 1117 (145 seats)

Distance Education

Tiered



 

AHB 2038 (50 seats)

Non Distance Education

Flat



AHB 2039 (32 seats)

Non Distance Education

Flat 


AHB 2045 (38 seats)

Non Distance Education

Flat 



AHB 2046 (40 seats)

Non Distance Education

Flat 



AHB 2049 (60 seats)

Non Distance Education

Flat 



AHB 2050 (48 seats)

Non Distance Education

Flat 



AHB 2056 (14 seats)

Non Distance Education

Seminar



AHB 2058 (68 seats)

Distance Education

Flat 



AHB 2059 (68 seats)

Distance Education

Flat 



AHB 2060 (48 seats)

Distance Education

Flat 



AHB 2065 (52 seats)

Distance Education

Flat 



AHB 3025 (20 seats)

Distance Education

Large Conference


AHB 3028 (10 seats)

Distance Education

Small Conference 


AHB 3129 (8 seats)

Non Distance Education

Seminar 


AHB 3132 (11 seats)

Non Distance Education

Seminar 


AHB 3155 (12 seats)

The Dean's Conference room has limited technology. 

It has a projection screen. 

Laptop and tabletop projector are available by arrangement. 

No whiteboard. 

Non Distance Education

Dean's Conference